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Jun
2
RMS Email Notification System Update
Posted by Ken Avila on 02 June 2014 08:52 AM

The RMS Email Notification System (RENS) went down late last week but has been restarted.  RENS is now processing all of the email notifications that have been sent out over the past few days.  We expect RENS to catch up with all of the queued emails on Wednesday.  If by Wednesday you are still not receiving email notificaitons please let us know.  

Thank you for your patience.


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May
21
1 week reminder for CCASS/RMS Interface Closure
Posted by Ken Avila on 21 May 2014 09:18 AM

As many of you have heard the CPARS, ACASS, and CCASS modules are being merged into a single application under the CPARS name in order to standardize the contractor performance evaluation process across the entire Federal Government.

No new evaluations can be entered after May 28 at 11:59pm EDT. As a result the RMS/CCASS interface will be terminated as the CCASS group will no longer process the XML feed files. At this point you will be required to perform all of your edits in CCASS. No data on existing evaluations can be entered after June 27 11:59 PM EDT. All evaluations that are not COMPLETED will have their status reset to Drafted. CPARS will be offline on June 28-30. The new merged CPARS is scheduled to be operational on July 1.

CPARS is a web-enabled application that collects and manages the library of automated CPARs. CPARS is for UNCLASSIFIED use only. Classified information is not to be entered into this system. A CPAR assesses a contractor's performance and provides a record, both positive and negative, on a given contractor during a specific period of time. Each assessment is based on objective facts and supported by program and contract management data, such as cost performance reports, customer comments, quality reviews, technical interchange meetings, financial solvency assessments, construction/production management reviews, contractor operations reviews, functional performance evaluations, and earned contract incentives.

For more information visit the CPARS website.  You may also open our CCASS Internface Closure document.


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May
8
RMS 3.0 Beta Update
Posted by Ken Avila on 08 May 2014 09:43 AM

Introduction

The next generation of RMS, 3.0 (Beta) has been rolled out to all of the Districts and we have approximately 100 users beginning to use it.

Currently, the QA Module is almost complete while the remainder of the program is in various stages of "construction". For those modules not yet complete, you can still utilize the data in version 2.38.

CAUTION: The RMS 3.0 database that is being used is the same "live" database that the current RMS 2.38 is using. Therefore, changes made in 3.0 will also be made in 2.38, as they are running concurrently.

Check back here for the most current information on RMS 3.0. 

Interface Look and Feel

RMS 3.0 has been designed with the new Windows 8 "Metro" tile interface.  To access your contract you will need to have an active CAC inserted to allow proper verification for access. Once you have entered your PIN you will see a map of the USA showing all of the districts with districts outside of the USA showing in the top right or lower left corner of the map.  You then simply click on your District and a list of the District Offices and contracts will appear.

Good News is that we no longer are going to be constrained by Citrix, and all the headaches that went along with it. You will notice a much faster and responsive system once you begin using it.

For those of you wishing that RMS 2.38 would notify you "what you need to do" for a contract in RMS, you are in luck because the first thing you see when you open a contract is a list of required contract data entry actions.  The actions are organized by priority from critical to informational.  The second thing you see is all of the available contract screens organized into individual tiles you can click on, each reporting a relevant fact about the piece of information that particular screen manages.

Grouping / Sorting Bar

Most lists of information in RMS 3.0 now have a header bar that allows you to group information by field, sort information and filter information in a tabular list. It has functionality very similar to Excel and will allow the listed information on the screen to be exported to an Excel file on demand.

Reports

Reports in RMS 3.0 are still being developed and currently there is no replacement for the Custom Report Writer that was available in RMS 2.38. The RMS Development Team is considering options and is open to suggestions.

Import / Export

"Batch" transfer of data is no longer required. The data synchronization process in RMS 3.0 has been completely redesigned to work more like MS Outlook. When you are connected to the network your computer will have a chance to interact with "live" contract data. Whenyou are offline, your computer wil access YOUR contracts from a cache of offline data that was downloaded the last time you were connected.

When you reconnect to the network after being offline, your local copy of RMS seeks out the network server and updates the central copy of the contract with any changes you made while you were offline. If two people change the SAME data, then the last person to change it "wins". The RMS Center is still logging all changes so that they can roll things back if necessary. All of this action is automatic an invisible to the end user.

Data validation is now an integral part of the synchronization process, if data was not transmitted properly it is retransmitted until the correct result is received and acknowledged.

The amount of free space on your C: drive consumed by the offline cache can be controlled via a program setting.

Attachments

A lot of work was put into the underlying data layer of RMS 3.0 to support these types of enhancements. The sychronization process first gets any critical contract record information required to work with your contract, then starts a background "trickle download" of any large file attachments to those records. If at any time you try to open an attachment that is not yet downloaded it immediately downloads the data you are looking for so it can display it quickly. If you are working offline and the data you are looking for is not in the cache it will ask you to connect online so it can download the data.

As a result, many of the modules in RMS 3.0 will now be able to support larger file attachments such as submittals and QC Reports.


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Apr
25
Attention RMS Users: Oracle Update Schedule
Posted by Ken Avila on 25 April 2014 10:22 AM

The ACE-IT DBA's need to update Oracle for the RMS databases to a newer supported version.  The version of Oracle we are currently using is no longer supported by Oracle and requires an update which requires database down time. They will be updating the databases from 11.2.0.2 to 11.2.0.3. They estimate that each database will be down for 3-4 hours.

QCS users can still Import and Export data as normal. Batch processing will not be running during the update so the data will not get processed until after the update has completed.

 

DistrictDate of UpdateTime of Update
AFGHANISTAN N. DISTRICT - CPC 4.22.2014 Starts at 3:00 PM CT
AFGHANISTAN S. DISTRICT - CPC 4.22.2014 Starts at 3:00 PM CT
ALASKA DISTRICT - WPC 4.24.2014 Starts at 5:30 AM PT
ALBUQUERQUE DISTRICT - WPC 4.30.2014 Starts at 3:00 PM PT
BALTIMORE DISTRICT - WPC 5.06.2014 Starts at 3:00 PM PT
BUFFALO DISTRICT - WPC 4.24.2014 Starts at 3:00 PM PT
CHARLESTON DISTRICT - CPC 4.16.2014 Starts at 3:00 PM CT
CHICAGO DISTRICT - WPC 5.06.2014 Starts at 3:00 PM PT
DETROIT DISTRICT - WPC 5.07.2014 Starts at 3:00 PM PT
EUROPE DISTRICT - CPC 4.16.2014 Starts at 3:00 PM CT
FAR EAST DISTRICT - WPC 4.24.2014 Starts at 9:00 AM PT
FORT WORTH DISTRICT - CPC 4.17.2014 Starts at 3:00 PM CT
GALVESTON DISTRICT - CPC 4.17.2014 Starts at 3:00 PM CT
GULF REGION DIVISION - CPC 4.22.2014 Starts at 3:00 PM CT
HONOLULU DISTRICT - WPC 5.06.2014 Starts at 7:00 AM PT
HUNTINGTON DISTRICT - WPC 5.07.2014 Starts at 3:00 PM PT
HUNTSVILLE CENTER - CPC 4.15.2014 Starts at 3:00 PM CT
JACKSONVILLE DISTRICT - CPC 4.16.2014 Starts at 3:00 PM CT
JAPAN DISTRICT - WPC 4.24.2014 Starts at 9:00 AM PT
KANSAS CITY DISTRICT - WPC 5.01.2014 Starts at 3:00 PM PT
LITTLE ROCK DISTRICT - CPC 4.17.2014 Starts at 3:00 PM CT
LOS ANGELES DISTRICT - WPC 4.30.2014 Starts at 3:00 PM PT
LOUISVILLE DISTRICT - WPC 4.24.2014 Starts at 3:00 PM PT
MEMPHIS DISTRICT - CPC 4.15.2014 Starts at 3:00 PM CT
MIDDLE EAST DISTRICT - CPC 4.22.2014 Starts at 3:00 PM CT
MOBILE DISTRICT - CPC 4.16.2014 Starts at 3:00 PM CT
NASHVILLE DISTRICT - WPC 5.06.2014 Starts at 3:00 PM PT
NEW ENGLAND DISTRICT - WPC 4.29.2014 Starts at 3:00 PM PT
NEW ORLEANS DISTRICT - CPC 4.15.2014 Starts at 3:00 PM CT
NEW YORK DISTRICT - WPC 4.29.2014 Starts at 3:00 PM PT
NORFOLK DISTRICT - WPC 4.30.2014 Starts at 3:00 PM PT
OMAHA DISTRICT - WPC 5.06.2014 Starts at 3:00 PM PT
PHILADELPHIA DISTRICT - WPC 4.29.2014 Starts at 3:00 PM PT
PITTSBURGH DISTRICT - WPC 5.01.2014 Starts at 3:00 PM PT
PORTLAND DISTRICT - WPC 5.01.2014 Starts at 3:00 PM PT
ROCK ISLAND DISTRICT - CPC 4.15.2014 Starts at 3:00 PM CT
SACRAMENTO DISTRICT - WPC 4.30.2014 Starts at 3:00 PM PT
SAN FRANCISCO DISTRICT - WPC 4.30.2014 Starts at 3:00 PM PT
SAVANNAH DISTRICT - CPC 4.17.2014 Starts at 3:00 PM CT
SEATTLE DISTRICT - WPC 5.01.2014 Starts at 3:00 PM PT
ST. LOUIS DISTRICT - CPC 4.15.2014 Starts at 3:00 PM CT
ST. PAUL DISTRICT - CPC 4.23.2014 Starts at 3:00 PM CT
TULSA DISTRICT - CPC 4.22.2014 Starts at 3:00 PM CT
VICKSBURG DISTRICT - CPC 4.23.2014 Starts at 3:00 PM CT
WALLA WALLA DISTRICT - WPC 5.01.2014 Starts at 3:00 PM PT
WILMINGTON DISTRICT - CPC 4.17.2014 Starts at 3:00 PM CT
RMS - CRMS Database 5.07.2014 Starts at 3:00 PM PT

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Apr
3
PCF - RMS Interface is Live
Posted by Ken Avila on 03 April 2014 06:22 AM

Paperless Contract Files (PCF) is a secure, web-based application that enable Acquisition Professionals to store, edit, send for review and approval, and archive as official records the contractual files that they work with everyday.  You may visit their web site by clicking here.  About a year ago the "Contract Files" module was added to RMS.  This module allowed for various documents within RMS to be electrically signed and once ready to be sent to PCF.  During the past year RMS and PCF programmers have been working together to create an interface between the two computer systems so that RMS documents in the "Contract Files" module will be automacitally sent to PCF for archival purposes.  That interface is now complete and documents that have been queued up in RMS are now being sent to PCF.

If you have questions regarding the "Contract Files" module in RMS please view our newsletter on the subject by clicking here.

You may also access our online tutorial by clicking here.


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